Link to the Show / Show NotesI Do Windows for Week Ending October 14, 2006
Each show we help listeners improve their computer knowledge and participate more fully in the digital age. We introduce ways that computer can help listeners at work and at home.
IDW0101406
Show Notes:
* Tech News
* Outlook Tips
1. Access Outlook From Within Internet Explorer
To open your inbox: Outlook:inbox
To open your Contact List: Outlook:contacts
To open your Calendar: Outlook:calendar
To open a specific message: Outlook:inbox/~subjectofmessage
(This is useful because it can be bookmarked!)
2. Get a Map—Need to find your way to one of your contacts. (I think most people rarely use this!)
1) You will need to be connected to the Internet.
2) Click Contacts on the Outlook Shortcuts bar.
3) Double-click the contact you need a street map for.
4) Select whether you want the home or business address of your contact by clicking the arrow underneath the Address button.
5) Select Actions, Display Map of Address.
3. Spy on Your Email Recipients—You can check when your email was read, if at all.
1) After you’ve composed your message (but before you’ve clicked the Send button), choose View, Options.
2) Select the “Request a read receipt for this message” check box and click Close.
You’ll be notified when your message has been read. If you want read receipts for all your sent messages, perform the following:
1) Choose Tools, Options.
2) On the Preferences tab, choose Email Options and then Tracking Options.
4. How to Tell If You’re Being Spied On—Here’s what you can do to find out if someone has asked for a read receipt.
1) In the Outlook Inbox, choose View, Toolbars, and Advanced.
2) On the Advanced toolbar click on the Field Chooser icon.
3) Click on the Field Chooser drop-down arrow and select All Mail Fields.
4) Scroll down a little and select Receipt Requested.
5) Drag Receipt Requested to your inbox’s column heading wherever you’d like the new column to be.
6) Close the Field Chooser box.
From now on, every time you receive an email, you’ll know whether or not the sender has placed a Receipt Request on it.
5. How to Retrieve an Email You Shouldn’t Have Sent—This will work only if your email server is Microsoft Exchange (corporate environment.) This will not work for Internet-based Email!
1) Open up your Sent Items folder.
2) Double-click the message you’d wish to retrieve.
3) Choose Actions, Recall This Message.
If you want to destroy the message, click on “delete unread copies of this message.”
If you want to change/edit the message, choose “delete unread copies and replace with a new message.”
4) Click OK.
5) Of course, you need to know if you successfully pulled your email, so be sure to click in the “tell me if recall succeeds or fails for each recipient” check box.
6) Click OK.
6. Easy Email Attachments—There’s an easy way to send email attachments. If you already know where a file is located, why spend time browsing to find and attach it? Instead, follow these steps.
1) Open Windows Explorer or My Computer and find the file you want to attach.
2) Right-click the file, click Send To, and choose Mail Recipient.
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